Our leave application process has changed

The recent introduction of a new Digital Leave Application process streamlines the way employers submit leave applications and improves communication with employees on the status of their leave application. 

For Employers:  

Our digital leave application process removes the need for employers to provide Coal LSL with a copy of the written leave application. 

Instead, employers submit and manage the leave application within our secure Online Services platform. Automated communication with employees assists with accuracy and improve visibility of the leave application details.  

Employers can: 

• submit leave applications through a digital form, with pre-filled employee details and upfront data validation 

• increase visibility of the leave application details 

• utilise a streamlined cancellation process 

• benefit from automated email notifications sent to employees to show the status of their leave request 

What’s new? 

• simple and user-friendly process 

• better data validation 

• greater visibility of applications 

• easy cancellation request process 

What stays the same?  

• the legislative requirements and obligations for employers and employees remain the same regarding leave applications and payments;

• employers must continue to supply an accurate employee email address. 

Use of the new Digital Leave Application process commenced on 24 June 2025.

Watch our Quick Guide video

To help you transition to the new digital leave application process, we have created a short instructional video to walk you through the new process and highlight the new features. 

We encourage you to watch it before using the new digital process for the first time.

Download our poster - an easy way to help employees understand the changes they can expect from the new leave process. Available in both A3 and A4 poster sizes it is perfect for lunchrooms or crib room, and other high traffic areas.

A4 Employee Benefits poster

A3 Employee Benefits poster

For Employees:  

Your employer now has access to a new digital leave application process. While you still need to apply for leave directly with your employer in writing, the new process means better communication for you of the leave application details and application status. Employees will: 

• receive email notifications from Coal LSL to help track leave applications 

• have visibility of details submitted by your employer 

• have an opportunity to identify and flag inconsistencies earlier in the process. 

What’s new? 

• better communication with timely email updates 

• greater visibility and opportunity to confirm leave details earlier in the process 

General Questions 

For Employers

For Employees